Currently, SMEs (small and medium-sized enterprises) are trapped in the management of many documents and files, and also need to be as productive as possible with minimal cost. All documents and files are valuable information, provided that they can store and access them quickly and accurately. At this time, the company’s valuable information can be in the best of cases, be stored in folders or cabinets, or worse still in a labelled box (2007) perched on a shelf, or as existing files by the hard disk of the computer improperly tagged and with a very high seek time (hard to find). If you find that these cases are true for your business, then you need to contact a company’s document management. There are systems that are an alternative affordable and easy to use as document management systems, these allows you to scan and store all of their documents on paper in an electronic archive of documents with categories and a search engine lets you find your documents instantly. You may think, in your company have no time or staff to scan all paper documents.

But it is a mistake to think that it is a bad time or a cost, time is lost in search for lost documents (the typical phrase where I’ve left that document), here is where is actually wasted time and money. After a few seconds that it requires a modern management system documentary on scan a document, store and index it is less at the time that it takes to put the document in a folder from an archive. But the real benefit of a document management system is in the time that it takes to find a document, here is the advantage of the documentary archive systems and in addition you can view the exact document you’re looking for almost instantly. With the documentary archive and associated documents you can annotate, print or send the document by e-mail instantly. Today, many document management systems also offer: Collaboration, documents can be shared via the browser with other users in the company. Security in the access to documents audit records Version Control searches for the content from OCR (optical character recognition). Workflow or workflow processes associated with the document for collaboration between users. All these functions and others, make a system of document management in Office achieve greater productivity in the enterprise, and all this with a very affordable price.

The conclusion is that current situation has created a great need to reduce their costs and increase their productivity to keep his company afloat. It has never been a better or more crucial moment for putting this valuable technology to work for you. Less stress and greater productivity is an important return on any investment and the best strategy to follow. TBS Telecon Business Solutions we are expert consultants in adaptation of enterprise document management systems, to work with more than one document management solution adapt systems to your needs so that you get the right solution to your needs.